Cloud printing: The future of printing and scanning – efficiency and flexibility with Printix

Printers are indispensable in many companies – they are needed every day, whether for documents, contracts or invoices. But what happens if something goes wrong? A device needs to be replaced or there are problems with the installation? In such cases, companies are often faced with an enormous amount of work, which can be significantly reduced with the right solution. At Leftclick, we have partnered closely with Printix, a leader in cloud printing, and are excited about the possibilities this product offers our customers and us.

The standard process: complex and time-consuming

Imagine you need to replace a printer. The initial installation is usually still simple – but the real problem begins when the device needs additional functions, such as scanning to SharePoint, email or a folder. Many adjustments often have to be made here, which can vary depending on the company’s level of digitization. Of course, the printers also need to be installed on all devices in the network, which can be a time-consuming task, especially in larger companies with many end devices.

The problem becomes even greater if the device has to be replaced – then all the settings have to be transferred to the new device, which means an immense amount of work. The basic configuration alone can quickly take several hours. Added to this are subsequent adjustments in the event of changes to the workflow or new users.

The solution: Cloud printing with Printix

Printix offers a simple and extremely efficient solution for precisely these problems. With cloud-based management of printers and scanners, you can centrally control and configure all printers in your network – without any physical intervention. Once set up, all printers can be configured and made available to every user in the network with just a few clicks.

One-time setup, lifelong flexibility: the advantages of cloud printing are immediately apparent. The basic setup is done once, and from then on, use is flexible and effortless. The printers can be configured automatically on every device in the network, so no manual installation or reworking is necessary. When replacing a printer, all settings can be easily transferred from the old to the new device.

Automatic adjustments for new users: The automatic provision of printers and scanners is particularly practical for companies with frequently changing employees. As soon as a new user is added, the printer is automatically configured with the required functions such as duplex printing or black and white default settings. It is also easy to select the default printer without having to manually adjust settings on each device.

Document management: scanning and filing made easy

Another highlight of Printix is the full integration of cloud solutions such as SharePoint. This plays a central role in our own digitalization strategy. With Printix, we can select directly at the printer which supplier or service provider a document comes from and whether it is an invoice or another document. In the background, this is automatically stored in the correct folder on SharePoint.

Why this is important: Imagine your company receives around 20 documents a week that need to be scanned and filed. With a processing time of about 5 minutes per document, just to rename and file it correctly, the hours quickly add up: 100 minutes per week, 5200 minutes per year – that’s more than 86 hours, or over 3 days just for filing documents. And that’s still a conservative estimate! Printix completely eliminates this effort, as the documents are automatically filed correctly.

OCR technology for easy searching

Printix goes one step further: OCR (Optical Character Recognition) technology makes the scanned document searchable, making it much easier to find information. Once a document has been scanned and filed, you can quickly find it again using the right search terms – a huge advantage for companies that work a lot with paper documents.

Mobile scanning and printing: Flexibility wherever you are

Another advantage of Printix is the ability to scan and print from a cell phone. This allows employees to photograph documents directly from their cell phone and automatically upload them to the appropriate folder on SharePoint or other cloud storage. This not only increases flexibility, but also efficiency, as physical documents no longer need to be transported around the company.

Long-term benefits of cloud migration

Although the initial installation of a cloud system can be as time-consuming as that of a conventional printer, the long-term benefits clearly outweigh the costs. The advantages of cloud printing with Printix are obvious: time savings through the automated management of printers, fewer manual errors, simpler document management and the ability to control all devices centrally.

The flexibility and efficiency achieved through cloud-based printer management means that your IT department is no longer burdened with time-consuming printer installations or troubleshooting. Instead, you can focus on more important strategic tasks and continue to drive digitalization in your company.

Conclusion: The future of printing and scanning

Cloud printing with Printix is not just a print management solution – it’s a step into the future of digital transformation. Easy management, automatic configuration and full integration with your cloud document solutions make Printix an indispensable tool for companies looking to optimize and digitize their office processes.

The benefits of cloud printing are clear: it saves time, reduces effort and helps you lead your company into the digital future. If you want to manage your printers and scanners more efficiently and drive digitization at the same time, Printix is the solution for you!